Does anyone work in HR and can help me with an annual leave issue?
Show your support
@Michelle so I worked 37.5 hours before I’m now back from maternity leave today and my new contract is 19.5 hours..
Do you work less than 5 days a week the statutory minimum holiday in the uk is 20 days plus bank holidays (there were 8 last year) so you should have 28 days as a minimum.
@Sarah I only work 3 days (19.5 hours) x
Are your holidays start of April to end of March?
@Michelle yes, so I went on mat leave in April and took all 25 days (baring 10 hours) then I went onto actually maternity leave but I’m returning in that financial year on a different contract of 19.5 hours so I apparently owe holiday. But I will also accrue 19.5 hours between now and April 1st plus they owe me 10 hours x
I remember you writing about this a while ago, you should ask HR for a breakdown!
You have taken more holiday than you will accrue for the financial year. You said that will accrue holiday on your new contract which technically isn't true because you've taken ALL of your holiday already at the higher rate of accrual. You can't have used all your allowance and accrue more on the new contract, if that makes sense!
Ask HR what your holiday allowance was from the date that you went on mat leave until the date you return. Then ask them what your allowance is from the date you returned to the end of the financial year
@Rachel the problem is it’s a small GP surgery we don’t have a HR and the manager has literally said I can’t show you workings out cos the computer worked it out 😂
Sorry I’ve just tried to figure it out and it’s not matching yours or their figures. I’m obviously doing something wrong so I won’t post it as it will just confuse things. The best bet is to ask them for a breakdown of how they’ve calculated it
https://www.gov.uk/calculate-your-holiday-entitlement
Have a look at this see if it helps x
@Michelle I used this before and clearly got it wrong so I’m now completely confused! She doesn’t know either because the computer works it out and I’m just not willing to trust the computer 😂
What date did you return to work on your new contracted hours? From April 2024 till your return date you would have accrued annual leave based on 37.5 and bank holidays. Without this date I can’t work that out. = X Then from your return date to end of March 2025 your annual leave will be calculated based on 19.5 hours and bank holidays pro rata = X Add these two accrued holidays together, minus what you’ve already taken to see what you have left or owe. From what you’ve said I’m guessing you’ve already taken 230hours?
to connect with women at a similar stage in life.
Trusted by 5M+ women
to connect with women at a similar stage in life.
Trusted by 5M+ women
@Rachel okay so using this from 6/5/24 when I went on maternity leave to 3/2/25 the day I returned my allowance would have been 157.7. The allowance from 3/2/25 to 1/4/25 is 19.5 hours.
@Steph I returned today 3/2/25. I went on maternity leave on 6/5/24. I get 25 days annual leave and all I have left is 10 hours.
I’d recalculate your leave on a per month basis… as bank holidays, length of service, days worked all make a difference… it’s not an nhs contract although you work for a GP?
@Steph doing this figure I get -0.3..
@Emma nope it’s not an nhs contract x
Sounds like a calculation of April - Jan leave (20.8 days) and then Feb - March… (1.5 ish days) so you will owe them… The 25 days you took was only your allowance if you were full time for the whole year…
So I owe 4 days? Because that’s pretty much what she’s said @Emma x
@Elena you wouldn’t accrue a weeks worth of holidays in 2 months, not on a full time allowance of 25 days inc BH
@Emma im so confused 😵💫 what do you think i owe them?
Yeah, how have you come to the conclusion that you accrue 19.5hours between now and April 1st? Like, who told you that, as that's not right
@Elena I think it’s 2.5 days… 20.8 days full time and 1.56 days part time. Full year allowance of 22.36 - a bit rough but on the right lines I think x
@Rachel the government website 😂
@Emma oh god there’s so many different figures! Thank you though I really appreciate it. I think I’m just gonna say she needs to do her workings out for me and not rely on a computer lol.. I don’t trust her because she doesn’t like me and I feel like she’s doing something sneaky x
You wouldn't accrue a week's worth of holiday in 2 months 🤣 something incorrect been entered there. You accrue one twelfth of your annual leave each month.
@Rachel do you agree with @Emma calculation? X
to connect with women at a similar stage in life.
Trusted by 5M+ women
to connect with women at a similar stage in life.
Trusted by 5M+ women
@Elena as long as you work out the 2 figures (April to Jan) (Feb to march) you should be ok… but she can show you the formula in the spreadsheet… This is why you should take all holidays at the end! 25 days inc BH is a bit tight though!
@Elena yeah, don't forget to remind the of the 10hrs you haven't taken yet though
You have to have at least 20 days plus bank holidays so I presume you mean you have 25 days + bank holidays 25 days on 7.5h a day = 187.5 For April - Jan = 156.25h 187.5/37.5 = 5 5 x 19.5 = 97.5 For Feb - March = 16.25 Total for year = 172.5h If you only had 10h left I presume you had taken 177.5h You would then owe 5h However all bank holidays you missed on maternity should be added back on So 6 bank holidays at 7.5h is 45h You would have 40 hours (5.3days)remaining
Stat min holiday is 20+bank, so 28.
@Emma unfortunately I had pre eclampsia and needed to go on maternity leave at 31 weeks but I couldn’t afford for my maternity leave to start then so I opted to take my annual leave first and then have my maternity leave start the day after I gave birth on 7th May as I gave birth at 35 weeks x
@Emma okay so now this is a whole different figure see it’s too confusing I don’t understand how we have all got about 6 different answers between us and my manager 😓
Yes - until OP is clear about their holiday entitlement it’s hard to calculate as 25 days including bank holidays doesn’t meet requirements it will either be 25 plus the bank holidays or the 28
@Emma ok sorry I get 28 days including bank holiday
@Rachel she’s not owed 10 hrs though as that’s based on full time allowance!
You need to clarify your actual annual leave allowance I think and go from there…
So quick recalculate 28x7.5 = 210 For April - Jan 175 210/37.5 = 5.6 5.6x19.5 = 109.2 For Feb - March = 18.2h Total for year = 193.2 If you only had 10h left I presume you had taken 200h You would then owe 6.8hrs
How is there 18.2hours of holiday from Feb and March on a 19.5hr contract?
I'm really invested in this for some reason 🤣
HR Advisor here 🙋🏼♀️ You need to reach out to your HR Department and ask them for a breakdown in writing plus a copy of the annual leave policy. They will give you the correct calculation. You first need to confirm when your leave year starts; is it Jan to Dec? Then confirm your actual entitlement including or excluding the bank hols. Depending what industry you are in, you may not get bank hols. You are welcome to message me so my advice doesn’t get lost in this thread. xx
@Rachel it’s just maths, she would be accruing just under a weeks holiday every two months
to connect with women at a similar stage in life.
Trusted by 5M+ women
to connect with women at a similar stage in life.
Trusted by 5M+ women
@Rachel dw I will keep you updated 😂🤣
@Chloe hey we don’t have a HR department as it is a small GP surgery. My manager deals with these things and she doesn’t like me. She hasn’t done any calculations she has used our online system we use to input holiday requests to let it calculate it for her. I will speak to her today and ask her to physically calculate it and let me know because it’s very confusing x
@Emma sorry, my bad 🤣 I was working things out in days and I was like it's 2.08 not 19.5 🤣
From reading it all, you will owe them hours/days but not 100% how much 😅ill try and do some workings out You need to check your annual leave entitlement is it 25 + bank holidays so 33 days a year?
@Lauren I get 28 days all in with bank holidays. I know I owe them that’s no problem but my issue is the amount as you can see people have got all kinds of answers including my manager who I don’t trust to work it out lol
Are you going back to different hours after maternity leave? If you are I think your new hours take effect from when you go back to work. So you would be accruing holidays for the 37.5 hour week until you go back. Once you are back then it’s the lower rate of holiday. Are they accruing for the lower rate of holiday? That could be where the difference is coming from. (I don’t work in HR so this could be wrong!)